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Backing up your data

Posted by Michael Greenhill
Updated on August 29, 2016

Your data is your responsibility to backup.

In daily school life, your files and data may live in any number of places:

  • Compass – learning tasks, school documentation, etc
  • Google Apps – Google Docs, Gmail
  • Office 365 – OneDrive, OneNote, Outlook Online
  • School servers – K Drive, L Drive (Class Resources)
  • Your laptop – My Documents, Desktop, etc.

Some of these locations have their own backup policies in place, but others don’t. It’s crucial that you backup your data on a regular basis, and equally important that you check that those backups are functional.

What you must backup

Backup of data stored on these locations is your sole responsibility.

Your laptop

You must ensure that data stored on your laptop – for example, in your My Documents folder, or on your desktop – are backed up somewhere.

K Drive

K Drive exists for this very reason. It’s your spot on the WHSC network where you can store files, and has a 1TB limit. WHSC backs up K Drive multiple times each day and stores those backups for 30 days, making it one of the safest places to store data.

This includes your OneNote notebooks. By default, OneNote creates and stores notebooks in a “OneNote Notebooks” folder in your Documents folder. If you use OneNote, ensure this folder is backed up regularly!


You must keep a copy of any work or files that you submit to Compass, ideally on K Drive (or for teachers, somewhere on J Drive). This is in case, for whatever reason, the file you submit to Compass becomes corrupt – for example, the upload failed half-way through because your internet connection dropped out.

Why should I backup my data?

The hard drives in laptops are not as reliable as those used in servers, and are subjected to additional stress and fatigue – changes in temperature, knocked/dropped, etc. Additionally, it’s not unheard of for operating systems to become corrupt, rendering the laptop unusable. This can happen if, for example, your laptop runs out of battery during a Windows Update cycle.

Additionally, your laptop may run out of battery, be stolen, left at home, or be in the IT Office for repairs. In any of these situations, you must be able to resume your school work: this is why storing your data on K Drive is important.

Updated on August 29, 2016

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